Franklin Lakes School District

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Faculty Handbook

Dear Colleagues,

Welcome to the 2016-17 school year.  The Franklin Lakes School District maintains an online Faculty Handbook which is accessible by following the link to the right of the screen.  This online handbook is an important reference tool that provides important information about the daily operation of our schools, a well as links to Board of Education policies, important to your employment.  Please ensure you read and become familiar with the contents of the Faculty Handbook.  As always, Principals and I are also available to provide more detailed information.
 
Thank you, and best wishes for a successful year ahead.

Lydia E. Furnari, Ed.D.
Superintendent of Schools
Franklin Lakes School District

MISSION AND DISTRICT GOALS
Reference: Board Policy #2000/2010


ABSENCES, ATTENDANCE AND EXCUSES

All absences must be entered into AESOP by the appropriate staff member indicating whether or not a substitute is required. For any staff injuries that occur on school grounds, individual must be seen by the school nurse and the principal must be notified. Documents generated from the school nurse and/or a medical facility must be forwarded to the Superintendent.

Reference Board Policy #4151
Reference Board Regulations #4151 and #4251

For information on the District's Workmen's Compensation Policy:
Reference Board Policy #4144/4244

AFFIRMATIVE ACTION

Ms. Liesel Steines is the District's Affirmative Action Officer. The approved Affirmative Action Plan is on file in the Superintendent's Office and is a public document. The plan details classroom practices and procedures, employment policies and business affairs and states that: one, there will be no discrimination on the basis of sex, race or religion; two, the district is an equal opportunity employer; and three, a parent/pupil grievance procedure is in place.
Reference Board Policy #2224

CARE OF CLASSROOM

a. LIGHTING - Adjust all blinds for maximum light and minimum glare. TURN OFF all lighting when room is not in use. At the close of the school day all blinds should be lowered and slats opened. All windows should be closed and locked at the end of the day.

b. VENTILATING AND HEATING - When the heating and ventilating systems are in operation, doors and windows should be closed and nothing placed so as to interfere with the equipment. Air should circulate within a classroom. Any failure of the system should be reported to the office.

c. CHAIRS - all chairs/stools are to be placed on desks/tables prior to leaving for the day. They shall be removed as one of the first morning activities. Pupils may be assigned these tasks.

d. DESKS - at the end of the school day, desks should be in order and papers removed from the floor.

e. SINKS - custodians will regularly clean classroom sinks. Teachers shall make an attempt to maintain the sink's cleanliness.

f. ENERGY SAVINGS – Each small act of energy savings adds up to savings for the district. Please follow energy savings practices at all times.

ACCIDENTS/ILLNESS

Staff Injuries: Report to Principal and make sure you check in with the School Nurse if you are injured during the work day and/or on school grounds. If you need to see a doctor, have their office provide you with a letter, clearing you to come back to work and provide a copy to the Superintendent. Remember to document all absences on AESOP. Reference: Board Policy #4147/4247
Reference: Board Policy #4151.2/4251.2

CHILD STUDY TEAM: PUPIL’S LEVEL OF EDUCATIONAL PERFORMANCE

On file in each school office is a set of forms that are used to document a pupil’s Level of Educational Performance. These forms are used in IEP development to record the child’s current educational status. Classroom and special area teachers must review the IEP for students in their class prior to the opening of school and regularly check for full understanding and changes made during the year.

CLASSROOM PARTIES

When planning classroom parties, please refer to the District's Food Allergy Policy and Local Wellness/Nutrition Policy.

Reference Board Policy #5141.20
Reference Board Policy #3542.1

CONFIDENTIAL DOCUMENTS
 
Documents of a sensitive nature dealing with individual students or about internal school matters must be handled in the following manner:

1. You will be notified that a document is on file for your information. The document should be read in the general office or the office of the originator of the document.

2. Occasionally you will have to remove the document from an office at which time you should secure same document so that it is not lost or seen by unauthorized people. Always return the document as soon as possible.

3. Never leave a confidential document on a desk or in a mailbox. Make sure you hand carry it and return it directly to the person from whom you obtained the document. Never assign a student responsibility for delivering any confidential document.

4. If a teacher must originate a confidential document, the same rules apply.

Any questions about security of confidential documents should be addressed to the building principal.

CURRICULUM
 
The Board of Education by law must approve the textbooks and major materials to be used as well as the course of study for all schools. Program guides or basic texts are provided for all staff members. To assure continuity and a general basic background for all children, the guides or texts must be followed. An in-depth study of any or all areas can be made if deemed advisable by the teacher to provide for individual abilities. What is taught in the schools is the decision of the Board of Education. The teacher's academic freedom shall take place within the constraints of the Board of Education approved curriculum.

DISCIPLINE
 
The responsibility of good order and discipline throughout the school rests with the entire staff. Each teacher should insist on the proper procedure and conduct at all times. If an atmosphere of group orderliness exists within the building, the children will adjust to a pattern of proper behavior.

The Board of Education also has a specific policy (#6142.10) regarding use of the Internet.

Reference: Board Policy #5131
 
DISMISSAL
 
Teachers are requested to escort their class to the assigned exit after the dismissal bell. Regarding the Teacher Day, the total in school teacher day will not exceed seven (7) hours with the exception of morning supervision, including a duty free lunch period of a minimum of forty-five (45) minutes for elementary teachers and a minimum of forty (40) minutes for middle school teachers. See the FLEA/BOE agreement (page 14) for more information.

Teachers are requested to remain a minimum of fifteen minutes after the bell. It is suggested that this time be utilized in preparation of plans and activities for the next day, also for individual student help and parent contacts.

DRUG-FREE SCHOOL ZONE PROGRAM
 
The Board of Education actively participates in the DRUG-FREE SCHOOL ZONE program. It has established a policy (#5145.11) outlining the district's approach in the following areas:
  • liaison with law enforcement agencies
  • undercover operations
  • searches, seizures, arrests
  • confidentiality
  • in-service training
Refer to Board Policy (#5131.6) or it's accompanying Regulation #5145.12.

ELECTRONIC SURVEILLANCE

The Board of Education authorizes the use of electronic surveillance monitoring devices in school buildings, on school grounds and school buses. Therefore, all school buildings, school grounds and school buses in this school district and transport of students to and from school may be monitored using such devices in accordance with Board policy.

Reference: Board Policy #3517

EMERGENCY ACTION PLAN

The district maintains an Emergency Management Plan and Fire Prevention Plan. Each staff member should become familiar with procedures for:
  • emergency escape
  • accounting for pupils/staff
  • care for handicapped pupils/staff
  • reporting of emergencies
  • storage of chemicals and flammable liquids
A copy of the Emergency Management Quick Reference Guide and Fire Prevention Plan should be in each classroom.

Teachers shall maintain a copy of the Evacuation Procedures and Emergency Management Quick Reference Guide in an obvious location in their classrooms.

EVALUATION

The Franklin Lakes School District has aligned our evaluation forms and process to McRel, which is aligned to the mandatory language the state of New Jersey requires.

Kindly select this LINK for more information on teacher and administrator evaluation.

FIELD TRIPS
 
Field trips are supplemental to the instructional program. They should be an outgrowth of classroom work and be educational in purpose. All arrangements for transportation and trips should be made in advance and approved by the principal. Parental permission must be obtained for each child participating in a field trip.

Please refer to "Standard Operating Procedures" located on the District Website (Resources for Faculty) for more information and for appropriate form to request a school field trip. On the school trip request form, please include the connection to the curriculum that matches the trip. Another reason for advanced planning is to make certain that appropriate arrangements have been made for pupils requiring medication.

It is recommended that teachers check with the bus company 24 hours prior to the field trip to confirm arrangements. If the trip is canceled, the teacher must notify Mrs. Zwernemann in the Board Office and the bus company.

When a field trip is to a designated area, please do not request that the driver stop at an additional location unless that location is part of the trip's original itinerary. Liability and contractual issues occur when this policy is not followed.

Reference: Board Policy #6153

FIRE DRILLS AND SAFETY PROCEDURES

Emergency exit plan must be posted in every instructional room. Exit plan should be included in the plan book. Approved safety procedures should also be posted. Fire drills, by state code, are held twice a month.

GIFTS TO TEACHERS
 
Teachers should discourage students from giving gifts at all times during the year. Discretion must be used in instances when a token of appreciation in the form of a gift is offered. Please refer to Board Policy #4119.21/4219.21 Conflict of Interest.

HOMEWORK
 
The purpose of homework is to supplement and reinforce the academic program. Board of Education policy #6154 establishes the philosophy of homework and guidelines for its implementation.

A chart of Homework guidelines as developed by a Teacher-Parent-Board-Administrator Committee is located in the Appendix.

HOMEWORK WHILE PUPIL IS ON VACATION
 
A Parent-Teacher-Board of Education-Administrator Committee revised the district’s policy and procedures for homework. One of the issues addressed was that of preparing assignments for pupils who are going to be on vacation while school is in session.

Recognizing ongoing changes in curriculum that emphasize process and concepts that require extended period of time to teach, the increase in hands-on learning opportunities, the change in Board policy on absenteeism (#5113) the District discourages vacations while school is in session.

INJURY TO PUPILS
 
Personal safety is of utmost importance in all of our activities. Consequences of a lack of safety may result in injury, disruption of programs, lawsuits, etc. Supervisors are on the play areas to assure safety and appropriate behavior. However, even with their best efforts accidents may and do occur.

As a guide for injuries to anyone, please observe the following:

1. If the injury is of such a minor nature (scratch, bruise) that walking to the nurse's office will not aggravate the situation, the student accompanied by another student may proceed to the nurse's office.

2. If there is any injury that might be aggravated by student movement, do not move the child and send for the nurse immediately.

3. If there is any injury to the head or back spinal area, do not move the child; summon the nurse and keep the child warm.
#5141.1

JURY DUTY

Generally, teachers are no longer exempt from jury duty unless extenuating circumstances prevail.

Upon receiving a Summons for Jury Duty, please obtain from a secretary and process the form, NOTICE FOR JURY DUTY, as soon as possible (see Appendix for sample of form).

Reference: Board Policy #4151.5/4251.5

KEYS
 
Individual principals have established procedures for use of keys. Under no conditions are the keys to be duplicated.

LIBRARY MEDIA CENTER
 
A Library Media Center has been established in all buildings. All staff members should be well acquainted with the variety of materials and media available. The media specialist if assigned should play an important supportive role in the daily class teaching. It is the responsibility of all staff members to make suggestions and to recommend new materials for the center. The Library Media Center is a learning center and can be the key to innovative, creative and exciting teaching and learning. Please see your building Librarian for orientation to learn the materials available which support your grade level curriculum.

When a classroom assignment requires the use of the public library, teachers are requested to communicate with the staff at the public library well in advance to alert them as to the topic and potential materials students will need to be successful on the project.

Reference: Board Policy #6163.1
 
MAIL AND NOTICES
 
It is recommended that teachers check mailboxes and office bulletin board in the morning, at lunchtime and at the end of the day. The school's daily bulletin, where issued, should also be reviewed on a timely basis.

As a significant amount of communication is presented through email, all staff is requested to check their district email on a regular basis. Internet district communication, including email or personal use of the electronic network, should not be used during instructional time.
 
OPENING EXERCISES
 
By law, each day must begin with an opening exercise. A typical elementary program consists of the Pledge of Allegiance to the Flag and a patriotic song. At the middle school, the pledge and announcements are conducted over the public address system or through the television network.
 
PARENT-TEACHER CONFERENCES
 
Evening Parent/Teacher conferences will be held on December 3, 2015, which has been designated as an abbreviated school day for students and staff, in order to accommodate these evening sessions.All other Parent/Teacher Conferences will take place either before or after school during Teacher Conference Time.All teachers in our district schedule two 30-minute Teacher Conference sessions per month, one before and one after school.Each of these sessions may accommodate two 15-minute conferences.Teachers will post the dates and times of their conference sessions on their individual school web pages.Each school will provide parents with the opportunity to sign up for parent teacher conferences at their Back-To-School Night, and will make every effort to reach out to parents who may not be able to attend these events in order to schedule a Parent/Teacher conference. Reference Board Policy #6147.1 and #5124

PETTY CASH EXPENDITURES
 
From time to time, the need will arise to purchase small incidentals for instructional purposes. If a teacher wants to be reimbursed for such purchases, prior approval must have been given for the expenditure. After approval is granted, the teacher may then make the purchase and receive cash payment from the school secretary upon presentation of a receipted bill. The amount of any cash purchase is not to exceed $25.00.

A special science petty cash fund has been created within each school to facilitate teachers' reimbursement for consumable items.
Reference: Board Policy #3451

PLANBOOKS
 
All lesson plans must be completed electronically and submitted according to district procedures shared with you by your principal/supervisor and up to date. Planbooks must contain the teacher's daily plans for their courses and list of any special duties. Plans should be sufficiently detailed so that the substitute or any teacher may carry out the work. Electronically submitted plans will be reviewed by the Principal/Supervisor on a schedule to be determined (minimum of once per month).

Reference: Board Policy #6143.1 and #5124
 
The District has set specific dates as times for Staff/Curriculum Development meetings. These sessions will begin approximately 15 minutes after the school day. Additionally, dates are listed on the District Calendar and posted to the school bulletin boards.

Teachers are required to obtain 100 hours of professional development training during a five-year period of time. Teachers are requested to keep track of their own hours. For more information, see the Standard Operating Procedures manual, located on the District Website.

Reference: Board Policy #4131/4131.1

PROFESSIONAL PERIODS
 
Professional periods are provided as a contractual item to assist you in meeting the responsibilities of your position. Suggested activities that may be conducted during your professional period include:
  • planning and preparing
  • contacting parents or appropriate resources
  • conferencing with principal, Child Study Team, IRS Team, appropriate staff
  • professional reading
  • correcting pupils' work and monitoring their progress
Unless authorized by the principal, teachers shall remain in school during professional periods.

PUBLICATIONS
 
General Statement

Published material, whether originating from the school organization or group affiliated with the school and directed to staff, parents, students, other organizations or the general public, must be presented in an appropriate manner.
That is to say, such elements as format, style, spelling, content, punctuation, neatness vocabulary, etc. should conform to the standards of good writing and good taste.

Student Writing

It is the responsibility of the teacher who assigned a writing project for publication to review the copy, make appropriate corrections and/or suggestions and require a final draft. The teacher should be guided by established guidelines and his/her good judgment. The final responsibility lies with the principal who may delegate this responsibility when appropriate. In the case of a school literary magazine or similar enterprise, the process begins with the student, followed by the teacher, the principal (or his appointment) and, if appropriate, a PTA representative.

Writings Originating from Staff or PTA

Staff: Aside from letters to parents, any memos, instructions, press releases, announcements, etc. should be carefully reviewed by the staff member for clarity, grammar, brevity and content for your protection and a copy should provided to the principal. The principal will be happy to provide any suggestions, if asked.

PTA: All announcements, memos, press releases, directions, etc. directed to staff, students, parents, and community, must be reviewed by the building principal prior to printing and distribution. This is to avoid any misunderstanding or embarrassment for school authorities or the PTA. Sometimes the best of intentions can be misinterpreted unless all factors have been examined and a common philosophy is in place.

General Guidelines

Neatness: All written materials should be legible so that the typist will be able to prepare the copy as was intended by the writer.

Grammar: General American English is the standard. Attention should be paid to all aspects of grammar: punctuation, word usage, spelling, vocabulary, sentence structure, etc. Many style books are available for this purpose.
Style: Clarity of thought, brevity, writing appropriate to audience being addressed, etc.

Content:
1. Individuals should not be identified in an article if the content of the article may cause embarrassment, discredit the individual, be misleading, or is libelous in nature. When in doubt check with the individual and principal.
2. Language should be appropriate and in good taste.
3. The articles, whether written by a student, staff member or parent, should be in keeping with an elementary school environment and a community school setting.
4. When the principal is to review any copy, please provide sufficient time for his/her perusal. One to two days would be appropriate.

Webpage Publicity: Do not use the students’ full names. Initials or first names are permissible.

Summary: It is understood that these guidelines are very general. In no way are they designed to discourage communications of any kind. In a sense, they encourage good writing, promote a commonality of purpose and protect the writer.

Reference: Board Policy #6145.3

PUBLIC ADDRESS SYSTEM
 
The use of the public address system should be kept to a minimum. Overuse of the PA system is an interruption to instruction. Please cooperate with this initiative. Please consider the timing of the information and the audience that needs to be informed.

PUBLIC RELATIONS

Everything that we do in our assignments is open for observation and scrutiny by some audience - pupils, parents, residents. This visibility presents informal public relations. Your communications with members of our school - community (written comments on papers, telephone calls) should reflect the positive image that we have of our district.

Staff members are encouraged to work with your principal and PTA Publicity Committee in developing written press releases that would be forwarded to area newspapers. Such a press releases must be authorized by the principal. If you contemplate sending home with your pupils a written message, you are encouraged to use discretion as to informing your principal (e.g., a sensitive matter).

PULL-OUT PROGRAMS
(MODIFICATION OF WORKLOAD FOR PUPILS ELIGIBLE FOR PULL-OUT PROGRAMS)

It shall be the policy of the Franklin Lakes Board of Education to support the necessity for pull-out programs. A pull-out program is defined as those programs that supplement the existing educational curricula. This domain includes three programs: (a) gifted/talented; (b) collaborative support and intervention;
(c) music. These three programs are designed to deliver differentiated educational experiences to select pupil populations. The nature of pull-out programs often times creates stressful circumstances for pupils and teachers alike relevant to missed (a) classroom presentations, and (b) homework assignments. The following is a list of guidelines to reduce inevitable problems when pupils leave the classroom:

1. Consider each pupil's ability level.

2. Whenever possible introduce new, critical information on days the pupil is not scheduled for inclusion in a pull-out program.

3. If material needs to be introduced when the pupil is not present, the teacher must be responsible for making sure the student receives the information.
Strategies:
a) provide handouts for class missed and make them available to the pupil
b) provide a conference for the pupil when other pupils are involved inreinforcement work
c) provide an "assignment notebook" and record the missed work
d) the pull-out teacher will make a copy of the classroom teacher's lesson plan and highlight the information needed.

4. Tests and quizzes should not be, if possible, scheduled at the times pupils attend the pull-out programs.

5. Relevant to homework, teachers need to consider the learning style of pupils who participate in pull-out programs. Recognizing this, homework assignments need to be adjusted accordingly.
Strategies:
a) compact drill and reinforcement exercises
b) provide for extra time to complete work assignments, especially on heavy load nights
c) provide student with written handout for any assignment - to be placed in a mutually agreed upon location
d) provide a basket/envelope/box within the classroom for collection of homework.

If the pupil demonstrates proficiency/understanding/competency in a particular concept, the teacher is encouraged to excuse the pupil from the work associated with that concept or to substantially reduce the work expectation.

RELIGIOUS HOLIDAYS
 
Teachers should not administer tests or assign homework to children on the day of special religious significance holiday and/or the next day after their return if the pupil chooses to be absent on the observance day. Posted in each school office is a copy of the recognized religious holidays in the State.

We must be sensitive and cognizant of the concerns and apprehensions of these pupils. The school calendar is prepared well in advance for teachers to plan test dates.

In addition, pupils excused for religious purposes should be given adequate time to make up class work and/or homework.

In 1993-94, a parent-teacher-administrator-Board committee developed a policy and administrative regulations relative to the celebration of religious holidays in the Franklin Lakes Schools. The policy was reviewed and minor adjustments were made by a committee in 2004. The revised policy statement and implementing regulations are located in the Appendix. For clarification, if necessary, please consult your building principal or the superintendent.

Reference: Board Policy #6115

REPORT CARDS
 
The Franklin Lakes Board of Education has established a policy requiring marking periods for grades K through 8. A yearly schedule is provided for all teachers indicating when the marking period ends and when reports are available.

The following details the dissemination of grading criteria:
  • academic performance
  • study and work habits
  • class participation
  • IEP requirements
  • skill achievement
  • Other
Teachers shall clearly inform pupils of their criteria for grading.

Reference: Board Policy #6147.1

SCHOOL CLOSING/DELAYED OPENING
 
If emergencies require the closing of school, announcements will be made over stations WOR, WINS and WGHT. In addition, a notice will appear on the district’s website, www.franklinlakes.k12.nj.us. One blast of the fire siren will be sounded at 7:00 a.m. and 8:00 a.m. Teachers and families will be notified by the Reverse 911 phone system message starting at about 6:00 a.m. Pupils in all Regional Special Education classes will be notified by the classroom teacher.

For delayed school opening, schools will open for pupils 90 minutes after the scheduled time. Faculty and staff are encouraged to show extra caution and safety on Delayed Opening days. Should you require additional travel time for your safety on these inclement weather days, please be assured that the time is available; otherwise, time your arrival for 75 minutes before the scheduled opening.
On Delayed Opening days, the time between your arrival and that of pupils may be used for preparation, consultation with specialists, grade level conferences, or faculty meetings.

SCHOOL RECORDS

A teacher should be familiar with all pupils and their school records. It is important that these records be studied and utilized from the very start of school. A permanent pupil folder is kept in the school office for reference by the principal and teachers. Each teacher must record final grades within electronic student report cards. School secretaries file results of standardized testing. Teachers should be especially aware of individual and class state test results. Addresses, telephone numbers, etc. should be checked at this time for any information that may not be current. Any important material pertaining to the student's record are filed in this folder. Records are confidential and should never leave the school.

Reference: Board Policy #5125

SEXUAL HARRASSMENT
 
A Board of Education policy prohibits sexual harassment. The policy identifies sexual harassment to be any insinuation, promise, or action involving sexual advances that interferes with a person's right to a positive setting or workplace.

In the event that you suspect an incident of sexual harassment, please contact the district’s Affirmative Action Officer, Ms. Liesel Steines, your principal or the superintendent.

Reference: Board Policy #2224

SIGNING IN AND OUT
 
Individual schools have procedures established for signing in and out.

SMOKING, DRUGS, ALCOHOL

Board of Education policies prohibit the use of tobacco, drugs and alcohol by staff members and chaperones. These policies apply to all school functions whether they are on or off school premises.

A list of counseling and rehabilitation facilities may be obtained from school nurses or the CST Social Worker. All inquiries to these persons will be regarded as CONFIDENTIAL.

Reference: Board Policy #5131.6

SNACK TIME

In an effort to increase instructional time and to diminish the number of disruptions within a classroom, the following is the procedure regarding snack time:
K - 5: Teachers may schedule a light, healthy, nutritious snack.

STUDENT ATTENDANCE
 
The keeping of accurate records for attendance is vital. A classroom register or central register (Genesis) is totally dependent upon the classroom teacher. Attendance is to be recorded first thing in the morning and in the case of a central register, names of absent students sent to the office. No child is to be admitted to class after the attendance is taken unless the student presents a late slip.
 
SUBSTITUTE TEACHERS
 
This year, the district will continue to use Aesop, a substitute locating service. The following are general guidelines:
 
Contact the  substitute service, Aesop.
Provide your: 
  • Name
  • Day and date of absence
  • Reason for absence
  • School and school district
  • Subject Area/Grade
  • Specify is no sub is needed
  • Traveling teachers must give times and order of schools
 
Please enter your absence as early as possible so that there is adequate time to arrange for coverage.
If you find it necessary to extend your absence, please call your school office and enter the absence into AESOP as soon as possible. All district teachers must report their absence by entering it into AESOP  whether or not you require a substitute.  Reference: Board Policy #4121   For additional questions, please refer to your individual school's Opening Day Folder.
 
SUPPLIES
 
In requesting supplies, the particular procedure of your building will be followed. Please reference your District Purchasing Manual (appendix).
 
TARDINESS
 
A student who is tardy to school in the morning shall report to the office/ or health office for an admit pass. A student should have a note signed by a parent explaining the tardiness. If the student does not have a note, the tardiness will be recorded as unexcused. Excessive tardiness will result in parent notification by the attendance officer or appropriate action by the building administrator.
 
If the school bus is not on time, the lateness is not regarded as a tardiness.
5 unexcused tardies - Letter home
10 unexcused tardies - Three recess or before or after school detentions
15 unexcused tardies - Five recess or before or after school detentions
 
Reference: Policy & Regulation #5113 #5113R
 
TEACHER CONFERENCE TIME
 
Teachers will be available for two (2) thirty-minute time periods per month to take place in different weeks, for the purpose of providing parent/guardian conferences. At the beginning of the school year, teachers will select two time periods to occur one before and one after the school day that is convenient to the teacher. These times must be contiguous with the scheduled contractual day. It will not be necessary for a teacher to report for these conference times unless a parent/guardian has requested such meeting with the teacher no later than 2:00 p.m. on the previous school day. Teachers shall distribute notice of the availability for these meeting dates at Back-to-School Night. This parent/guardian conference time is not cumulative month to month and cannot be used for any other purpose by the Administration. If a teacher works zero period or flex time, they will schedule their sessions after school. Teachers shall post their availability for conferences once in September and once in January.
 
TEACHER MENTORING/NEW TEACHER ORIENTATION
 
The Franklin Lakes Schools provides an extensive teacher mentoring program in conjunction with new teacher orientation. Veteran teachers volunteer to mentor a new teacher in the school district and provide ongoing support through their first year. Both the mentor and mentee gain from the experience. The relationship includes basic organizational procedures, informal items, instructional expertise, research sharing and professional collaboration. Focus of the program also includes differentiation of instruction, classroom management and a variety of assessment models.
 
In addition to the teacher mentoring, new teachers participate in three days of orientation prior to the opening of school and five after-school meetings during the school year. These sessions are designed to provide district support. 
Teachers will be available for two (2) thirty-minute time periods per month to take place in different weeks, for the purpose of providing parent/guardian conferences.
 
A TEAM (Teacher Education and Mentoring) manual outlines the program for both mentors and new teachers.
 
TEACHER REPORTING TIME
 
Teachers must report at 8:45 a.m. at HMR/WAS/CRS and 8:00 a.m. at FAMS unless scheduled otherwise.
At that time, classrooms should be prepared for the reception of children. As noted in the Board/FLEA contract:
 
"Teachers shall be required to report for duty in their classrooms or other area designated by the principal at least five (5) minutes before the opening of the pupils' school day and not leave sooner than fifteen (15) minutes after the close of the school day."
 
TECH REPAIR REQUEST
 
Email tech support requests to support@franklinlakes.k12.nj.us.  In the email subject include the building, room number and a brief description of the issue.  In the body of the email include a detailed description of the issue.
 
TELEPHONE USAGE
 
Students are encouraged to use the office phone or phone designated by the principal to call home. Teachers should not make or receive phone calls during instructional time and should be prudent with all cell phone use.
 
TESTING
 
 
Standardized Tests
 
Standardized tests are administered to assist in measuring the progress of pupils, identifying curriculum achievements/weaknesses and serving as a means to determine a pupil's eligibility for certain programs, i.e. ACES, BSI, Special Talents.
 
The following hints are ways in which teachers may assist pupils in preparing for a standardized test:
  • provide a calm, supportive environment
  • explain to pupils why they are taking a test
  • remind pupils to read the question first
  • remind pupils to read all answers before making a selection
  • place the time remaining for a test on the board so as to help pupils pace themselves
  • impress upon pupils the need to review answers, go back, proofread
            
Student Ability Tests
 
Student Ability tests are administered to pupils in grades 3 and 6.
 
It is the policy of the Franklin Lakes Board of Education to secure the written permission of parents prior to releasing their child's or children's score(s). This includes school personnel informing children of their score.
 
Reference: Board Policy #5120
 
TEXTBOOKS
 
Each teacher should keep a record of all textbooks which includes the name, number, and condition of each book. Textbooks should be checked periodically for any needed repairs. The teacher should assess such fines as are needed just to compensate for loss or undue abuse of books.
 
 
All books should be covered at all times. Fines for loss and misuse of books shall be based on the teacher's record of condition and price list, the amount to be determined according to the following schedule:
 
 
                                    CONDITION                VALUE
                                    New                             Full
                                    Good                            60% of full value
                                    Fair                              40% of full value
                                    Poor                             30% of full value
 
In assessing fines, the teacher's judgment will be accepted.

TRAVEL REIMBURSEMENT - STATEMENT OF ACTUAL CONFERENCE EXPENSES
 
To be reimbursed, teachers must submit travel expenses, hotel and conference fees prior to the Board of Education meeting that precedes the conference or event. Board of Education meetings are generally held on the second and fourth Tuesday of each month. 
 
You must first submit a Professional Trips & Conferences and list your projected expenses. This form must be signed by your Principal and the Director of Curriculum & Instruction. Upon approval of this form, your conference will be included in the list for Board approval. After completion of your conference, please submit the Statement of Actual Conference Expenses form together with support documentation to Grace Abernathy in the Board Office. The appropriate forms can be accessed on the Standard Operating Procedures manual, located on the District Website under "Faculty."
 
TUTORING
 
Classroom teachers may not tutor students in their own class and should avoid tutoring students in their grade level from their school. Any potential or perceived conflict of interest with tutoring a student should be carefully considered. A full description of tutoring is found in Policy #4138.2

VISITORS TO SCHOOL
 
All visitors to the building must first report to the school office. This procedure is intended to enhance security.

Pupils are not allowed to bring guests (i.e., friends, relatives) to attend classes. This measure is for legal and insurance purposes.

Staff members may not bring their own children to school unless they will be accompanied by an adult (i.e., spouse) or sitter. This regulation pertains to those days for which pupils are present and other school calendar days (e.g., orientation, professional days, end-of-year cleanup). This, too, is for legal and insurance purposes. The principal must be consulted prior to any visitation.

Reference: Board Policy #1250

WORK ORDER FOR MAINTANENCE
 
When an item in your work area requires repair, kindly complete a Maintenance Request form available at your school office. This form is then given to your Principal who will then forward it to the Director of Facilities.

In the Appendix is a sample of the Maintenance Request form and an explanation of its contents.